Bilingual Administrative Assistant

Administrative Support Specialist (Part-Time, Remote)

Join Our Growing Team!

Are you a highly organized and detail-oriented individual with a passion for providing exceptional administrative support? We’re seeking a skilled Administrative Support Specialist to join our dynamic team on a part-time, remote basis. If you thrive in a fast-paced environment and enjoy contributing to the success of a growing company, this is the perfect opportunity for you!

What You’ll Do:

As our Administrative Support Specialist, you’ll play a vital role in ensuring the smooth operation of our daily activities. Your responsibilities will include:

• Effectively manage and organize email communications, prepare reports, and handle general office correspondence.
• Utilize contractor/project management software to efficiently dispatch jobs and technicians, manage invoicing and billing processes, and track work orders and project updates.
• Create, update, and maintain accurate reports and documentation for management review.
• Professionally handle inbound and outbound calls (in both English & Spanish) with clients, vendors, and subcontractors, providing exceptional customer service.
• Assist with scheduling appointments, managing calendars, and ensuring timely follow-ups.
• Provide essential internal administrative support, enabling our field teams to focus on core operations.
• Maintain accurate record-keeping and facilitate timely communication across all teams.

What You’ll Bring:

We’re looking for someone who possesses the following skills and experience:

• Fluency in both English and Spanish (spoken and written) is a must.
• Minimum of 2 years of experience in administrative support, virtual assistance, or office management roles.
• Familiarity with contractor software, CRM systems, or invoicing platforms (training will be provided as needed).
• Exceptional organizational skills with meticulous attention to detail.
• Outstanding communication and active listening skills.
• Proven ability to multitask, prioritize tasks effectively, and work independently with minimal supervision.
• Strong technical proficiency, including experience with Google Workspace, Microsoft Office, and project/dispatch software.
• A professional demeanor, unwavering dependability, and a strong client-service orientation.

Schedule:

This is a part-time position, requiring approximately 25 hours per week, Monday through Friday, from 9:00 AM to 2:00 PM US Pacific Standard Time.

Compensation & Benefits:

We offer a competitive hourly rate of $5-$7 USD per hour, along with HMO coverage after one year of employment.

Ready to Apply?

If you are a proactive and dedicated individual who thrives in a collaborative environment, we encourage you to apply! Join our team and make a significant impact on our growing business. We look forward to hearing from you!