Sponsored Projects Specialist

Join Our Team as a Sponsored Projects Specialist!

Are you a detail-oriented professional with a passion for research administration? We’re seeking a highly motivated Sponsored Projects Specialist (SPS) to join our dynamic team. As the first point of contact for proposal and award review, you’ll play a crucial role in ensuring the smooth and efficient processing of sponsored projects.

Key Responsibilities:

• Ensure accuracy and completeness of all proposal and agreement documentation, including proper application of indirect cost rates (IDC) and facilities and administrative (F&A) rates.
• Manage proposal submissions via COEUS, the university’s system for sponsored projects management, ensuring compliance with all required processes.
• Evaluate proposals and agreements against a complex framework of policies and regulations, determining the appropriate path for review and approval.
• Maintain accurate records of negotiation and agreement tracking information in COEUS and MyRAP (JHU ORA’s systems), ensuring timely updates.
• Develop schedules to meet critical review and submission deadlines.
• Apply a strong understanding of federal regulations and policies related to research compliance, including human subjects, animal use, and stem cell use.
• Navigate conflict of interest and compliance processes impacting proposal submission, contract signoff, and problem resolution.
• Prepare professional correspondence to internal and external stakeholders, providing updates on negotiation status and signature processes.
• Respond to inquiries regarding rules and regulations governing sponsored projects.
• Meet established benchmarks and timelines to expedite grant and contract processing.
• Commit to continuous learning to stay informed about changes in procedures, regulations, and technology.

Minimum Qualifications:

We’re looking for candidates with:

• High school diploma or graduation equivalent.
• Five years of related administrative experience.
• Note: Additional education or related experience may substitute for the required qualifications as per JHU equivalency formula.

Preferred Qualifications:

The ideal candidate will possess:

• Bachelor’s Degree

Technical Skills (Awareness Level):

• Grant Database Management
• Grant Deadline Adherence
• Oral and Written Communications
• Proposal File Organization
• Proposal and Subaward Management
• Regulatory Compliance
• Research Administration Systems

(The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.)

Additional Information:

Classified Title: Sponsored Projects Specialist

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.25 – $36.90 HRLY ($70,000 targeted; Commensurate w/exp.)

Employee Group: Full Time

Schedule: M-F/8:30 am – 5 pm

FLSA Status: Non-Exempt

Location: Remote

Department: SOM Admin Res Clinical Research Contract

Personnel Area: School of Medicine